01
Solomia Events
Planning, supplied inventory, setup, breakdown, cleanup, and coordination are limited to the accepted written event proposal. Anything not listed should be clarified before acceptance.
How it works
Clear decisions before bare feet hit the sand.
Every format can begin with a planning request. Access, equipment, vendors, timing, weather, and scope are reviewed personally before a gathering is confirmed.
Seven planning decisions
From idea to cleared shoreline.
Larger groups, custom fabrication, catering, and outside-vendor coordination can all be requested. The planning team reviews the resources and responsibilities needed before confirming, suggesting alternatives, or declining a request.
- 01Begin
Describe the occasion
Share the event type, guest count, preferred date and area, working budget, accessibility needs, and the atmosphere you want. An inquiry starts the conversation; it does not reserve a date.
A usable planning brief
- 02Align
Choose the closest starting point
Choose any listed format and the additions you would like us to review, including food, photography, entertainment, or specialty décor. Share the guest count, date, and location. The planning team personally checks feasibility and availability before confirming any service.
A preliminary scope
- 03Verify
Test the location and logistics
The site is reviewed for access, parking, carry distance, crowd conditions, the picnic footprint, guest mobility, restrooms, public use, and any approval questions.
A workable site direction
- 04Define
Build the proposal
The proposal should identify the setup, inclusions, exclusions, quantities, timing, charges, responsibilities, substitutions, weather choices, and the exact terms that apply to the gathering. Requested services are included only after the planning team confirms them in writing.
A written event offer
- 05Confirm
Complete the stated booking requirements
A date is confirmed only under the conditions stated in the event-specific proposal and agreement. Any required payment amount, schedule, or deadline must be disclosed there before acceptance.
Documented confirmation
- 06Coordinate
Close the operational gaps
Before the gathering, the team aligns the setup window, guest arrival, access instructions, guest needs, contact roles, forecast review, and the agreed weather or change path.
A final coordination plan
- 07Deliver
Prepare, host as scoped, and clear
Solomia Events installs the confirmed setting before guest time, provides only the on-site service listed in the scope, then breaks down and removes supplied items and included event waste.
A complete event cycle
A shared planning job
The proposal should make ownership visible.
02
The client
Accurate guest and access details, timely choices, disclosure of guest-provided items, supervision of children, and compliance with agreed arrival and site instructions remain essential.
03
Properties and requested providers
Site access and property conditions must be confirmed for every setup. Food, photography, entertainment, and other provider services can be requested, but availability and responsibilities need a separate review before inclusion in a booking.
What can I request?
You can request any listed experience, package, or addition, including picnics, cabana days, proposals, private dinners, corporate events, and custom formats. The team personally reviews your date, location, group size, feasibility, and final price before confirming a plan.
Is the configurator estimate a final quote?
No. It is a nonbinding planning range. A final proposal follows personal review of the date, location, access, guest count, setup, additions, fees, and weather plan. Submitting a request does not reserve a date or confirm availability.
Can I add food, photography, flowers, or entertainment?
Yes. Share food, beverage, photography, floral, entertainment, and other preferences in your request. They are wishes for planning review, not purchased services. Provider availability, venue rules, scope, and pricing are personally confirmed in your proposal.
Are setup and cleanup included?
Delivery, setup, breakdown, and cleanup responsibilities are defined for the supplied items in your proposal. Guest-provided items, site restoration, and additional time must also have clear responsibilities.
What happens if the weather changes?
The team monitors conditions and follows the weather decision timeline in your proposal. Depending on the event, options may include adjustment, rescheduling, or a confirmed covered alternative.
Start with the knowns